The CMM is Tribal Council serving seven First Nation communities located in mainland Nova Scotia. More information regarding the CMM and its many programs and services is available at www.cmmns.com

The CMM Finance Unit provides all financial accounting functions for Tribal Council (a non-profit entity), the MDCC (Mi’kmawey Debert Cultural Centre www.mikmaweydebert.com – a charitable, non profit entity), and mentors the development of financial services for the MMDI (Mainland Mi’kmaq Developments Inc. – a for-profit entity).

General Description:

Reporting to the CMM Finance Manager, the Accounting Clerk is responsible for the day to day payables of CMM, EWPC / MMNN. The Finance Clerk is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations. The Finance Clerk must comply with the generally accepted accounting principles, CMM & EWPC/MMNN financial and personnel policies and procedures.

Job Purpose:

The Finance Clerk reports to the FM and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures, processing and monitoring receipts and revenues for EWPC/MMNN. Providing these services in an effective and efficient manner will ensure that the company’s finances are accurate and up to date, and staff is paid in a timely and appropriate manner and those vendors and suppliers are paid within established time limits.

Primary Responsibilities and Duties:

1. Perform the day to day processing of financial transactions to ensure that the company finances are maintained in an effective, up to date and accurate manner.

      Main Activities:

  • Receive and verify invoices and requisitions for goods and services
  • Verify that transactions comply with financial policies and procedures
  • Prepare, verify, and process invoices and coding payment documents
  • Prepare batches of invoices for data entry
  • Data enter invoices for payment
  • Manage the daily & weekly cheque runs
  • Maintain listing of accounts receivable & payable
  • Maintain updated vendor files and file numbers
  • Maintain updated revenue source files & file numbers (EWPC/MMNN)
  • Maintain and prepares invoices, statements & files
  • Print & distribute monthly work completed reports for EWPC/MMNN

2. Provide administrative support in order to ensure effective and efficient office operations

Main Activities:

  • Ensure that all cheques are endorsed by authorized signatories
  • Monitor and order office supplies
  • Review and verify travel claims.
  • Reconcile travel advances with travel claims
  • Maintain a filing system for all financial documents
  • Ensure the confidentiality and security of all financial and employee files
  • Assist with the completion of monthly bank reconciliations (EWPC/MMNN)
  • Maintain an up to date asset listing of agency owned equipment and furnishings (list of disposals through the fiscal year)
  • Completion of monthly and quarterly reports, such as BOD, Special Mtgs, and utilities

3. Perform other related duties as required

Qualifications

Education

  • Community College – Business/ Accounting Diploma

Work Experience

  • Must have at least two (2) years of recent and successful employment experience within an office administration environment with exposure to financial processes and procedures.

Knowledge, skills and abilities

  • Knowledge of office administration and basic bookkeeping procedures
  • Knowledge of accounts payable, accounts receivable and maintaining general ledgers
  • Confidentiality concerning financial and employee files
  • Awareness of Generally Accepted Accounting Principles (GAAP)
  • Excellent interpersonal, team building, bookkeeping, analytical, time management and problem solving skills
  • Effective verbal and listening, communications, organizational, and computer skills including the ability to operate computerized accounting (ACCPAC & Simply), spreadsheets (Excel) and Word processing program (Micro-Soft Office).
  • Superior financial calculation understanding, knowledge and skills
  • Ability to work well with other managers from a wide range of department areas
  • Ability to be flexible, back up when needed
    

Proficiency in the use of computer programs for;

  • Word processing – MS Word
  • Spreadsheets – Excel
  • E-mail – MS Outlook
  • Acc Pac and Simply – finance module experience would be an asset

Working Conditions

  • Finance Clerk works in an office environment
  • Finance Clerk works a standard work week of thirty five (35) hours per week; however, the ability to work flexible hours may be required. The position may require working some overtime hours to attend meetings of Boards (Annual/Semi) and during specific periods of the finance department peak cycle periods such as the annual audit, budget preparations and quarterly reporting.

Closing Date: April 13, 2018 @ 3:00 pm

Salary expectation: $15-17/hr as per experience
This is a full time position – 1 yr contract with high probability of renewal

Application to be sent to:
Oriana Galfi MBA CPA/CMA, Finance Manager
The Confederacy of Mainland Mi’kmaq
P.O. Box 1590
57 Martin Cres.
Truro, Nova Scotia B2N 5V3
Email: oriana@cmmns.com
Phone: (902)895-6385 Ext. 237

We are an equal opportunity employer; however, qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preference Policy of the Human Rights Commission. Only those applicants who qualify for an interview will be contacted. The successful candidate may be required to submit a current criminal record check.